Administrative Assistant - Full time

At CICL, we are committed to providing exceptional services to adults with developmental disabilities. Our mission is to ensure that people with intellectual/developmental disabilities have access to safe, healthy, and meaningful lives in the community. We provide professional direct care services for individuals with autism, cerebral palsy, Down Syndrome, and other developmental disabilities. We are looking for a dedicated Administrative Assistant to join our team, someone who shares our passion for making a difference in the lives of the people we serve.

Role Overview:

As an Administrative Assistant, you will play a pivotal role in supporting our fiscal department, HR department, IT, Clerical, and the CEO. Your responsibilities will include organizing and maintaining records, files, and databases, scheduling appointments, maintaining calendars, Special Project Management / Administration, follow through, writing memos, Interacting with Community and Industry Stakeholders, Financial Accuracy, and Analytical Skills. This position requires a high level of discretion, organizational skills, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities:

• Organize and maintain records, files, and databases to ensure the efficiency of our operations.
• Schedule appointments and maintain calendars for the fiscal department, HR department, and the CEO, coordinating across multiple schedules to optimize time management.
• Prepare correspondence, memos, and other documents to support internal communication and documentation.
• Transcribe meeting minutes, ensuring accurate and timely documentation of discussions and actions.
• Assist in the preparation of reports and presentations for internal and external stakeholders.
• Provide administrative support for various projects and initiatives within the organization.
• Ability to travel. Generally, within a business day.
• Liaise with staff, suppliers, and clients in a professional and confidential manner.
• Perform additional administrative duties as required to support the effective operation of the organization.

Desired Qualifications:

• Proven experience as an administrative assistant or similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other administrative software. (Word and Excel)
• Ability to work independently and as part of a team.
• High level of discretion and professionalism.
• Experience working in a non-profit or service-oriented organization, particularly with adults with developmental disabilities, is an asset.
• Other duties as assigned.

This full-time role offers an hourly pay rate of $19.00 to $21.00, tailored to reflect your experience and expertise, along with a comprehensive benefits suite of benefits to support your personal and professional growth.

The internal application deadline is March 4th, 2024.

CICL is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Current Openings for Administrative Assistant Full time Jobs at Choices In Community Living